5 templates · free download

The parent
letter that
actually
gets replies

Done-for-you parent communication templates for Melbourne school camps. Write them once, edit them in minutes, send with confidence.

5
ready-to-use templates
0
hours to write from scratch
100%
editable Google Docs format
Get the free templates
What's included

Five templates.
Every stage of camp.

From the first announcement to the post-camp thank you — every parent communication you need, written and ready.

1
Initial camp announcement
The first email parents receive — sets expectations, builds excitement, gives them the key details without overwhelming them.
Send 8–10 wks out
2
Safety and wellbeing FAQ
Pre-answers the five questions that flood every coordinator's inbox after an announcement. Send it before they ask.
With announcement
3
"Why outdoor ed matters" explainer
A two-minute read for parents who question the value of time off campus. Research-backed, warm in tone, written to reassure not lecture.
For sceptical parents
4
Consent form and payment reminder
Short, direct, and impossible to ignore. Send 2 weeks before deadline and again 3 days before. Most stragglers respond to the second.
2 wks before deadline
5
Post-camp thank you and wrap-up
The most overlooked email — and the one that makes next year's parent buy-in effortless. Warm, specific, and makes parents feel the investment was worth it.
After camp returns

Stop writing from scratch every year

These templates are yours free. Personalise them once, save them, and reuse them every camp cycle.

Takes 2 minutes to personalise each template
Free download
Get all 5 templates

We'll send the Google Docs swipe file straight to your inbox.

Templates sent

Check your inbox — all five templates are on their way. While you're here, explore our programs at adventurehub.com.au

No spam. Only relevant resources for Melbourne teachers.

Parent communication shapes the whole camp

The quality of what you send to parents before camp determines how smoothly everything runs — consent return rates, anxiety calls, and buy-in for next year.

Earlier notice = better returns
Sending the announcement 8–10 weeks out rather than 4–5 consistently produces higher consent form return rates and fewer last-minute queries.
Pre-empt the inbox flood
The safety FAQ — sent before parents ask — eliminates 80% of the individual queries that eat up coordinator time in the weeks before camp.
The post-camp email is your secret weapon
Parents who receive a warm, specific post-camp wrap-up are significantly more likely to support future programs and less likely to hesitate on the next consent form.