RESOURCES
For School Coordinators

Free
Resources

Choosing the right program. Getting leadership approval. Communicating with parents. These are the three steps that slow coordinators down. These free tools are designed to get you through each one faster.

Free Downloads

Done-For-You Tools
for Every Stage

Whether you're building the internal case, comparing programs, or sending information to families, there's a ready-to-use resource for exactly where you are right now.

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Stage 1 · Choosing the Right Program
Which Camp Suits Your Year Level?

Not sure which Adventure Hub program is the right fit for your students? This short quiz matches your year level, curriculum needs, and budget to the most appropriate program and gives you a clear recommendation to take into your planning conversation with Darren.

  • Year-level matching across Year 7–12
  • Curriculum needs assessment
  • Duration and format recommendation
  • Takes under 3 minutes
Stage 2 · Getting Approval
Get Your Leadership Team to Say Yes to Camp

A ready-to-use pitch pack for coordinators heading into the approval conversation. Includes pre-answered FAQs for every question leadership asks, research-backed wellbeing statistics, and a done-for-you email template to forward directly to your leadership team.

  • Research-backed wellbeing case with stats you can quote
  • Pre-answered FAQ for leadership objections
  • Ready-to-send email template
  • Comparable school testimonial included
Stage 3 · Parent Communication
Parent Letter Templates

Ready-to-use letter templates for communicating your school camp to parents. Professionally written to cover all the key information parents need: program overview, safety, costs, and consent. You don't have to write a word from scratch.

  • Multiple template formats for different program types
  • Covers safety, consent, and cost communication
  • Editable fields for your school and program details
  • Tone tested to reduce parent anxiety and increase consent rates
How It Works

Four Steps from Idea to First Day

Here's exactly what the planning process looks like, and which free resource removes the friction at each step.

1
Call Darren

Call 1300 182 077. Darren will discuss your year level, curriculum needs, group size, and preferred dates. The program design follows from that conversation.

2
Internal Sign-off

Use the Leadership Pitch Pack to present the case to your leadership team. Evidence, FAQ answers, and an email template are done for you.

3
Confirm and Book

Darren finalises the program design, risk documentation, and logistics. One supplier covers transport, catering, accommodation, and all activities.

4
Communicate to Parents

Use the Parent Letter Templates to send professional, complete camp information to families. Zero writing required.

Common Questions

Questions School
Coordinators Ask Us

Every program is designed with curriculum alignment as the starting point, not an afterthought. When you call Darren, the first conversation is about what your school needs to achieve: year level, subject area, and specific outcomes. The program design follows from there. Darren can provide curriculum-mapping documentation for any program on request.
Adventure Hub operates under a comprehensive risk management framework covering activity-specific risk assessments, emergency response procedures, ratio requirements, and staff qualifications. Documentation is provided to schools prior to every program. Darren's 20+ years of school outdoor education means every risk management plan is grounded in real experience, not just compliance paperwork.
Most schools book their Yarra Valley programs 6–12 months in advance. Term 1 and Term 4 are highest demand. For Queensland programs launching January 2027, we recommend enquiring now. QLD competitors are already taking 2027–2028 bookings, and Darren will work with you to secure your preferred dates ahead of the official launch.
Yes. Adventure Hub doesn't operate a fixed brochure catalogue. The program is designed around your school. That's the entire point of working with an independent, founder-led operator rather than a large camp provider. Tell Darren your year level, your curriculum requirements, and your dates. The program follows from there.
Adventure Hub currently operates in the Yarra Valley, Victoria. Programs are available year-round across the Yarra Valley and surrounding areas. Queensland programs, based in the Sunshine Coast and Glasshouse Mountains, are launching January 2027. We are not currently operating in other states.
Yes. Adventure Hub runs Duke of Edinburgh expedition programs at Bronze, Silver, and Gold levels. We handle the on-ground experience: routes, activities, safety frameworks, and risk management. Your school manages the award administration through the DofE program. Call Darren to discuss your school's specific requirements.
Adventure Hub keeps group sizes intentionally small to ensure every student gets the experience, not just proximity to the experience. Call Darren on 1300 182 077 to discuss your specific group size and how the program will be structured around it.
"

Working with Adventure Hub for our Duke of Edinburgh program was exceptional. Darren's expertise and passion for outdoor education was evident in every detail. The students came back transformed, more confident, more resilient, and genuinely proud of what they'd achieved.

David Antrobus
Teacher · Viewbank College · Duke of Edinburgh Program

Still Have Questions?
Call Darren.

There's no intake form, no sales team, and no pitch. Just a direct conversation with the educator who will run your program.

Call 1300 182 077 View Programs